Friday, June 23, 2017

Is your company domain safe from spoofing?

There's no doubt that in the last two decades email has become the backbone and primary source of business communication. Businesses rely heavily on emails to communicate internally with their own staff as well as externally with clients and partners. Gmail alone has well over one billion monthly active users. Such heavy email dependency requires immense reliability and security. Unfortunately, we find many businesses are unaware that their backend mail settings are not configured for optimum reliability and security.
When it comes to securing Gmail admin settings, it's crucial to have the correct DNS (Domain Name Settings) configured to prevent domain spoofing. What's domain spoofing? In simple terms, it's the unauthorized use of a third-party domain name, primarily in an email message, in order to pretend to be someone else. SPF, DKIM, and DMARC are all security standards followed in G Suite applications to keep your domain safe. SPF (Sender Policy Framework) records allow the user to easily identify spam messages for their domain. DKIM (Domainkeys Identified Mail) attaches a new domain name identifier and encrypts the message to validate authorization for the message, and DMARC (Domain-based Message Authentication, Reporting & Conformance) allows the user to instruct how Gmail handles unauthenticated emails coming from within the domain. These may all sound complicated but are quite necessary to keep your users and domain safe. Use the Google Toolbox MX checker to see if your domain is configured correctly. If there are issues you will see the following prompt when you run the check:

If this is what you see when you check your domain, contact us! We highly recommend using an expert to configure these security protocols as we've seen customers claim their IT staff has already set these up, only to find out later that it was configured incorrectly. This cost of properly setting these protocols up is negligible in comparison to the potential damage they prevent.

In our several years of experience, we've seen users simply don't realize the importance of having the proper DNS records set up, simply because it was not given importance or because it was too complicated for their IT staff to configure correctly. To help our cloud friends enjoy a safe and secure domain, InterlockIT will clean up your DNS records for FREE in exchange of transferring your G Suite subscription to us as your reseller (some conditions apply). It's a win win since you get free assistance to protect your domain as well as all the benefits of having a Google Cloud Partner. Contact us today and lets secure your domain!